House Rules & Conditions of Entry

Access control

As a visitor, you may be searched and/or checked for possession of alcohol, drugs, and weapons. If you do not cooperate with this control, we may decide to deny you access to the festival.

Children & Minors

Persons under the age of 18 may only attend the festival under the supervision of a parent or legal guardian. Families with children are welcome. Children under the age of 12 may enter the festival free of charge.

Pets

Pets, including dogs, are strictly prohibited on the festival and camping grounds.

Fire

Open fires, barbecues, and gas fires are prohibited at the festival.

Drugs

We do not want to endanger the health of our visitors, which is why drug use is strictly prohibited. Anyone in possession of and/or under the influence of soft or hard drugs is not welcome and will be refused entry. If drugs are found at the entrance or on the festival grounds, they will be confiscated and you will be removed from the premises. Police will be called if necessary.

Offensive behavior

Anyone committing or provoking violence against other visitors, management, or staff will be refused entry. The same applies to anyone carrying and/or using weapons or dangerous objects.

Dress code

T-shirts or clothing with offensive slogans are not welcome. Other than that, there is no dress code at the festival and you are free to be yourself.

Racism, discrimination, and harassment

A visit to Surya Spirits Festival should be a pleasant experience for everyone. Therefore, all forms of racism, discrimination, and harassment are strictly prohibited. This includes racist, fascist, sexist, insulting, or discriminatory statements; sexual harassment; annoying or aggressive behavior; vandalism; and violence. People behaving as if they intend to commit violent acts will also not be allowed entry.

Property

Anyone who does not respect festival infrastructure, decorations, or buildings risks sanctions. If you damage property, you are responsible for repairing or replacing it.

House rules to protect the atmosphere

Surya Spirits is known for its friendly and positive atmosphere. We want to keep it that way. Anyone who is excessively loud or disrupts the atmosphere risks sanctions. People who have caused trouble at previous editions of Surya Spirits will not be admitted.

Use of toilets

Using a bathroom with multiple people is not allowed. Toilets may only be used for sanitary purposes. Public urination, whether inside or outside, is strictly prohibited.

Tagging

Tagging—applying symbols or text with graffiti or markers—is strictly prohibited. Anyone caught doing so will no longer be admitted to the festival.

Security cameras

Inside and outside the festival area, security equipment such as cameras is used in various locations. As a visitor, you agree to be filmed and/or photographed. By entering the festival, you grant us permission to use and share these recordings without restriction. You hereby waive any right to compensation. Recordings may be shown to the police or third parties in the event of accidents, acts of violence, or emergencies.

Cigarettes and vapes

Smoking is only permitted outdoors.

Taking photos or filming

If you want to take photos or make video or audio recordings at the festival, you must obtain written permission in advance. Without this permission, recordings are not allowed. Illegally obtained recordings will be confiscated.

Promotion

If you want to carry out promotional activities inside or outside the festival, you must request approval well in advance. Without written confirmation, promotion is not allowed. Promotional activities include distributing flyers, posters, or other promotional materials.

Drink consumption

Refreshments may only be consumed inside or on the festival site. It is forbidden to take drinks, cups, glasses, or bottles outside the festival grounds. Personal drinks are only allowed at the stages.

Sale of goods

You may not sell or trade goods at the festival without written authorization.

Instructions from staff

As a visitor, you must immediately follow instructions from management and/or staff, for your own safety.

When leaving

We ask you to leave the festival:

• Without vandalism
• Without causing noise disturbances
• Respecting order and cleanliness
• Without taking glass or reusable cups outside
• Without driving if you have consumed alcohol
• With respect for surrounding houses and residents

In case of violation

If you do not follow the house rules, you will be expelled from the festival. Your entry fee will not be refunded. This also applies if you provoke or incite others to violate the rules. You will receive a temporary venue ban, which remains in effect until the next management team meeting. This team will determine the final sanction. If you receive a permanent local ban, it will be reported to the police. Violating a local ban may result in police removal, legal proceedings, and permanent refusal.

In cases of criminal offenses, we always report them to the police. We may also provide a description.

For inappropriate situations not covered in these house rules, festival management will decide the measures to be taken.

Liability

Surya Spirits cannot be held responsible for injuries or material/immaterial damages sustained by visitors upon entry. Remaining on the festival grounds is entirely at your own risk. We are also not responsible for damage, theft, or loss of items (or their contents).

Alcohol & minors

By law, it is forbidden to serve alcohol to people under 16 and spirits to people under 18. If in doubt, bar staff may ask for proof of age.

Complaints

You can submit complaints in writing. Send them to Surya Spirits (Future Media CVBA, Oude Heerweg Heide 105, 9250 Waasmunster). Do not wait too long: your “right to complain” expires three working days after the incident.